Employee Warning Letter
Use this free employee warning letter template to record a warning to an employee in writing. Type into the fields and the document updates as you go. Then download it as a PDF, copy the text or save a text file. It runs in your browser, so what you type is never uploaded.
Runs in your browser. Your files never leave your device.
[Company]
13 November 2026
To: [Employee name], [Role]
Written warning
This letter records a warning about [What happened] on 13 November 2026.
We expect the following from now on: [What must change]
We will review progress on 13 November 2026. Further issues may lead to further action under company policy.
You may add your comments in writing and you are welcome to talk to us about this.
[Signed by]
[Company]
Received by: [Employee name] Date: ____________
How it works
- 01Fill in the fields on the left.
- 02Check the preview and change anything you like.
- 03Download the PDF, or copy the text into an email or document.
Questions
How do I use the employee warning letter?
Fill in the boxes and the preview updates straight away. When it looks right, download the PDF or copy the text. Describe facts, not opinions, and say what must change.
Is my information saved or sent anywhere?
No. The template works in your browser, and nothing you type is uploaded to a server.
Can I edit the result?
Yes. Copy the text into your own document or email and change it, or edit the fields and download again.
Is my file uploaded to a server?
No. Everything happens inside your browser on your own device. Your files are never sent to us or anyone else.
Is it free?
Yes. It is free to use, with no signup, no watermark and no daily limit.